Exhibitor Information & Registration
The Exhibit Floor has sold out! Please add your name to the wait-list and we'll let you know should tables become available.
Deadlines:
7/15: Last day for Early Bird Pricing
8/1:
Author Autographing Info to calvin@caliballiance.org
Art Auction Hosting/Donation info to ann@caliballiance.org
8/15: Badge list due to ann@nciba.com
8/29: Last day for discounted Room Rates at the Hyatt.
9/1: Show Specials to ann@nicba.com
9/6: Balance of Exhibit payment due
7/15: Last day for Early Bird Pricing
8/1:
Author Autographing Info to calvin@caliballiance.org
Art Auction Hosting/Donation info to ann@caliballiance.org
8/15: Badge list due to ann@nciba.com
8/29: Last day for discounted Room Rates at the Hyatt.
9/1: Show Specials to ann@nicba.com
9/6: Balance of Exhibit payment due
Friday & Saturday, September 20th & 21st
Hyatt Burlingame, 1333 Bayshore Highway, 650 347 1234
Hyatt Burlingame, 1333 Bayshore Highway, 650 347 1234
Accommodations: NCIBA has a block of rooms set aside for 9/19-9/21 at a special rate of $180 + tax a night with the Hyatt Burlingame. The deadline to secure this rate is August 29. Reserve your room online, or call 650.347.1234 and mention NCIBA. (Please only reserve the rooms you need. Last minute cancelations are charged to NCIBA.
Show Floor Hours: No conflicting events are scheduled during Show Floor hours.
Friday, Sept. 20:
10:00 am - 2:45 PM - Exhibitor Set-Up
3:15 - 5:45 pm - Show Floor open
Saturday, Sept 21: 3:15 -5:45 PM Show Floor Open
Confirmations: Once we have processed your application and assigned your space, we will e-mail you a confirmation and balance-due statement. Badges are not mailed; find them at Registration.
Show Specials: All Specials received by September 1 will be listed on our web site. Email ann@nciba.com, preferably in a Word or excel format.
Discovery Show Program: Our Trade Show Program lists every exhibitor, along with booth number and contact information. Show sponsors are highlighted.
Sponsorships: Support the show and increase your visibility by sponsoring one or more of our varied programs, prime table space with pipe & drape options. We are seeking sponsors for Drag Queen Story Time & Saturday morning breakfast. Contact calvin@caliballiance.org for details.
ART AUCTION: An art auction with original art and artifacts solicited from illustrators, authors, publishers, sales reps, booksellers and friends will be held in the exhibit hall Saturday from 4:00-5:00. All proceeds will be donated to Binc. If you have a donation to submit and/or want to host a piece of art for the silent auction, contact ann@ncaliballiance.org. The deadline for submission or hosting is 8/1/2019.
WE ENCOURAGE YOUR INTERACTIVE ACTIVITIES IN THE EXHIBIT HALL: Do you have an exclusive ARC to hand out, games to play, amazing swag? Let us know so we can tell our booksellers. calvin@caliballiance.org.
EXHIBIT SHOW PRICING Through July 31 After July 31st
Member: -------------------- $599 first table ----------- $750 first table
Nonmember: ------------- $750 first table ----------- $900 first table
The exhibit hall is smaller than previous years and we expect it to sell out quickly.
Tables Comes with one 6’ x 30” and 2 chairs
Shipping/Delivery Options
Exhibitors may contract with Western Event Service (westerneventservice.com or 510-430-0510 ) to move your books and sundries. Exhibitors are not allowed to carry items to into the exhibit hall.
All trade show freight can be shipped to Western Event Service then delivered to your tables at the show. Western Event also provides load-out services at the show’s closing.
For Exhibitors who have small amounts of materials that can be hand carried (limited to what one person can carry in one trip, per display table) access is available through the parking garage elevators.
Wifi: Wifi access will be provided on a limited basis in the exhibit hall. To order a more secure network; use this form and submit to AHu@sonifi.com.
Electrical: Use this form . Call PSAV at 650-696-3040 or email psavsf@psav.com.
Call for Authors: Do you have an author you’d like to propose as a keynote, breakfast or lunch speaker or author reception? Apply online at tinyurl.com/NCIBA-Authors
Author Exhibit Hall Autographings: The NCIBA does not sponsor signings on the floor, but exhibitors may host authors on their own at their exhibit space. If you would like any signings to be listed in the Trade Show program, email calvin@caliballiance.org with date, time, and table/booth# no later than August 1. $50 per author.
Sponsor a Bookseller: $42 buys a seat at one of our breakfast events; $45 for lunch. We’ll match it to a bookseller in need and thank you in the program, on our website and our newsletters.
Drink Tickets: treat a bookseller (or yourself) and save. Purchase drink tickets to use at our author receptions for $5 each. (A $3-$5 savings from the cash bar price.)
Show Floor Hours: No conflicting events are scheduled during Show Floor hours.
Friday, Sept. 20:
10:00 am - 2:45 PM - Exhibitor Set-Up
3:15 - 5:45 pm - Show Floor open
Saturday, Sept 21: 3:15 -5:45 PM Show Floor Open
Confirmations: Once we have processed your application and assigned your space, we will e-mail you a confirmation and balance-due statement. Badges are not mailed; find them at Registration.
Show Specials: All Specials received by September 1 will be listed on our web site. Email ann@nciba.com, preferably in a Word or excel format.
Discovery Show Program: Our Trade Show Program lists every exhibitor, along with booth number and contact information. Show sponsors are highlighted.
Sponsorships: Support the show and increase your visibility by sponsoring one or more of our varied programs, prime table space with pipe & drape options. We are seeking sponsors for Drag Queen Story Time & Saturday morning breakfast. Contact calvin@caliballiance.org for details.
ART AUCTION: An art auction with original art and artifacts solicited from illustrators, authors, publishers, sales reps, booksellers and friends will be held in the exhibit hall Saturday from 4:00-5:00. All proceeds will be donated to Binc. If you have a donation to submit and/or want to host a piece of art for the silent auction, contact ann@ncaliballiance.org. The deadline for submission or hosting is 8/1/2019.
WE ENCOURAGE YOUR INTERACTIVE ACTIVITIES IN THE EXHIBIT HALL: Do you have an exclusive ARC to hand out, games to play, amazing swag? Let us know so we can tell our booksellers. calvin@caliballiance.org.
EXHIBIT SHOW PRICING Through July 31 After July 31st
Member: -------------------- $599 first table ----------- $750 first table
Nonmember: ------------- $750 first table ----------- $900 first table
The exhibit hall is smaller than previous years and we expect it to sell out quickly.
Tables Comes with one 6’ x 30” and 2 chairs
Shipping/Delivery Options
Exhibitors may contract with Western Event Service (westerneventservice.com or 510-430-0510 ) to move your books and sundries. Exhibitors are not allowed to carry items to into the exhibit hall.
All trade show freight can be shipped to Western Event Service then delivered to your tables at the show. Western Event also provides load-out services at the show’s closing.
For Exhibitors who have small amounts of materials that can be hand carried (limited to what one person can carry in one trip, per display table) access is available through the parking garage elevators.
Wifi: Wifi access will be provided on a limited basis in the exhibit hall. To order a more secure network; use this form and submit to AHu@sonifi.com.
Electrical: Use this form . Call PSAV at 650-696-3040 or email psavsf@psav.com.
Call for Authors: Do you have an author you’d like to propose as a keynote, breakfast or lunch speaker or author reception? Apply online at tinyurl.com/NCIBA-Authors
Author Exhibit Hall Autographings: The NCIBA does not sponsor signings on the floor, but exhibitors may host authors on their own at their exhibit space. If you would like any signings to be listed in the Trade Show program, email calvin@caliballiance.org with date, time, and table/booth# no later than August 1. $50 per author.
Sponsor a Bookseller: $42 buys a seat at one of our breakfast events; $45 for lunch. We’ll match it to a bookseller in need and thank you in the program, on our website and our newsletters.
Drink Tickets: treat a bookseller (or yourself) and save. Purchase drink tickets to use at our author receptions for $5 each. (A $3-$5 savings from the cash bar price.)